AIR Team Project Plan Example

Use your plan to:

Schedule team, client, and mentor meetings and track who does what each week.
Set aside weekly time for training, individual work, and meetings.
Log your hours each week (the Team Captain submits them to Knowbility at the end of AIR).

AIR Team Project Plan Example
Timeframe	Date, time, and format	Meeting goal	Tasks (owner)	Due before next meeting
Kickoff	e.g., Kickoff event, in person or virtual	Meet your team, client, and mentor	Assign roles: Team Captain, Project Manager, Developer(s), QA Tester, UX Designer (Everyone); confirm communication tools (Team Captain); schedule recurring client and mentor meetings (Project Manager); complete this project plan and submit it to Knowbility (Project Manager); block out weekly time on your calendars (Everyone)	Share the Judging Form with the team (Team Captain); set the first team meeting and send invitations (Project Manager)
Week 1	e.g., Tuesdays at 6 pm, video call	Get to know your team and client	Hold an intro meeting with the team and client (Team Captain); learn about your client’s mission and projects (Everyone); define roles and responsibilities (Team Captain); hold your first mentor meeting (Team Captain); enroll in AIR Training in the Knowbility Learning Center (Everyone); start time logs (Everyone)	Gather existing content, logins, and brand assets (Client)
Week 2		Plan the site	Review the Judging Form (Everyone); choose a platform that produces accessible output and that the client can easily maintain (Developer, Client, Mentor); learn the client’s design and branding preferences (UX Designer); agree on the site map and confirm the hosting plan (Team and Client)	Draft wireframes or mockups (UX Designer)
Week 3		Design review and start the build	Review designs for accessibility (Everyone); set up the build environment (Developer); send a weekly status update to Knowbility, your mentor, and your client (Team Captain)	Build core page templates (Developer); draft the test plan (QA Tester, UX Designer)
Week 4		Build and test	Test core templates (QA Tester); attend the Meet the Judges / QA Event if scheduled (Team Captain + 1); check in with team members on progress (Project Manager); send a weekly status update (Team Captain)	Log accessibility issues (QA Tester)
Week 5		Usability testing	Run usability testing (UX Designer, QA Tester); prioritize fixes (Project Manager); review progress with your mentor (Team Captain, Mentor); send a weekly status update (Team Captain)	Fix high-priority issues (Developer); plan the Highlights video (Team)
Week 6		Refine	Give feedback on how the site is progressing (Client); continue fixes (Developer); send a weekly status update (Team Captain)	Record the Highlights video and write the transcript (Team)
Week 7		Prepare for submission	Finalize the Judging Form (Team Captain); run testing rounds and send fixes to Developers until the site is ready (QA Tester); fix remaining issues (Developer); confirm hosting (Client); hold a final review with your mentor (Team Captain, Mentor); schedule final review meetings (Project Manager)	Complete all content (Client)
Week 8		Final review and submission	Final QA (Everyone); join the Final Countdown to Submissions event (Team Captain); submit the video, transcript, site, and Judging Form by the deadline (Team Captain); collect time logs from the team (Project Manager)	Plan the migration (Developer, Client)
Weeks 9–10		Migration and launch	Migrate and launch the site (Developer, Client); walk your client through the maintenance plan (Team Captain); hold follow-up maintenance training with client (Team); submit time logs to Knowbility (Project Manager)	Send process feedback forms to the judges (Client)
Judging and Awards	e.g., AIR Awards Ceremony (hybrid)	Celebrate	Attend the ceremony (Everyone); thank your mentor and client (Everyone)	Share your successes (Everyone)

Download the AIR Team Project Plan Template