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Make MS Word Do the Hard Work for You and Your Organization

taught by: Cliff Tyllick

Description:

How do you get people in your organization to use Microsoft Word to make accessible documents even though you can’t get them all into training? How do you make accessibility a natural result of creating the document? We will dive deeply into Word’s features and commands to change the default fonts, control the color scheme, create a selection of styles, reset defaults for tables, develop standard content, and roll all of those up into a template. You will also learn how to configure everyone’s installation of Word to ensure that they get the same results. (It’s easier than you think.) As a bonus, you will learn how this same approach makes it a cinch to make any document your organization creates more accessible to people who need specific visual accommodations. Anyone who wants to take their mastery of Word to the next level will benefit from this class. But if you’re the person who is called upon to make sure that all the documents created across your organization are accessible and have the same look and feel, this class is a “must.”

In the second half of the class, you will learn how to turn a Word document that meets your organization’s design standards into a template you can use to ensure that everyone can consistently produce documents in that design. If you have a document that you would like to turn into such a template, bring the Word file for that document with you. We will have documents you can use to practice on if you

Practical Skills:

  • Creating templates
  • Managing table styles
  • Organizing a list of styles
  • Saving and reusing cover pages, formats for tables of contents, and other blocks of content that should look similar in all documents
  • Changing the default color scheme (to base it on your own branding)
  • Making Word use the fonts you choose
  • Setting up Word on every computer so it offers by default the features you have built

Prerequisites:

  • Understanding of MS Word Accessibility (you should be comfortable applying styles, formatting tables, and managing lists)
  • Bring a document with you that is designed the way you want all your organization’s documents to be designed